Evaluating a tender

  • 8th January 2018

In the third part of our six-part series, our Framework and Procurement Manager, Tim discusses what happens when tenders are submitted and the evaluation process begin...

So, the tender deadline has passed along with the initial flurry of excitement to discover how many tenders have been submitted. And now the serious business begins to evaluate the tenders to determine the successful contractor. Whilst all tenders are different in content, the same principals of treating all bidders equally, without discrimination and acting in a transparent and proportionate manner apply.


The first step is to ensure the tenders have been received on time, are materially complete and have complied with tender instructions. It is possible for tenders to be excluded at this early stage, for example if they were received after the deadline, or are missing key documentation. Believe it or not, in my experience, there have been occasions where key pricing documents or award questionnaires have not been submitted so those bidders were quickly discounted - demonstrating the importance for allowing plenty of time to prepare responses and double check all documentation before submitting.

Click here to read more about the evaluation process in this month's Northern Insight Magazine.