At the core of our approach is a commitment to delivering smart, tailored, and impactful procurement solutions that meet your needs and deliver measurable value.
We take a smart approach by understanding your procurement needs in detail: what needs to be procured, how it must be delivered, and how the process can maximise efficiencies and value.
Our service is highly personal, working closely with you to evaluate responses, award contracts at your direction, and provide tailored contract management. This includes kick-off meetings and regular reviews to keep everything on track.
With a positive mindset, we focus on creating impactful solutions that add value at every stage of the process.
Explore our 12-step process below to see how we deliver excellence every step of the way or click here.
Step 1: Contacting Prosper
When you contact Prosper, we will share our clear step-by-step process which explains how our service is delivered and the range of options available to you.
Step 2: Understanding your needs
To achieve the best outcome, we will set up a meeting where we will gather your requirements to identify your objectives for the project.
Step 3: Identifying the most appropriate solution
Once we understand your needs and ideal outcomes, we’ll recommend the best-fit solution – whether that’s Direct Award or Further Competition via our existing procurement solutions, or a full tender.
Steps 4-6: Direct Award
Step 4: Statement of Requirements
We use the gathered requirements to develop a structured Statement of Requirements, forming the foundation for a compliant Direct Award.
Step 5: Solution Analysis
Using the Statement of Requirements, Prosper will conduct a desktop pricing exercise on the works/services you want to deliver and assess quality evaluations to identify the Supply Chain Partner offering the best Value for Money.
Step 6: Value for Money Report
Prosper will produce a Value for Money report justifying the Direct Award, detailing the Framework’s composition and the rationale behind appointing specific Supply Chain partners.
Steps 4-6: Further Competition
Step 4: Design the Tender Documentation
Using the gathered requirements, we will compile a Tender Pack – including a specification, Invitation to Tender, and Pricing Summary – and, upon your approval, issue it via ProContract.
Step 5: Managing the live Tender
Prosper takes the strain of managing the tender when it is live, monitoring and responding to Clarifications received prior to the closing date.
6. Tender Evaluation
Tender responses are summarised for easy evaluation. Prosper reviews commercial submissions for clarity and consistency, while our Landlord partner assesses quality responses. Findings are combined to identify the Most Economically Advantageous Tender outcome.
Step 7: Contract Award
Prosper will prepare and issue all necessary Award and Regret letters, and submit relevant Contract Notices on the Landlord’s behalf.
Step 8: Project Pre-Start Meeting
Prosper will arrange the project Pre-Start Meeting, supplying a Chair and Agenda if needed, and inviting relevant stakeholders from the Landlord and Supply Chain partners.
Step 9: Project Commencement
A start date for the project is agreed and all partners work to ensure everything starts on time.
Step 10: High Level Contract Management
Throughout the project, Prosper provides high-level contract management – monitoring quality delivery and tracking progress against budget and programme.
Step 11: Contract Completion
Prosper collaborates with both partners to ensure effective project completion – from agreeing final accounts to finalising and providing all necessary documentation.
Step 12: Post Project Review
Each completed project provides valuable insights – helping us build on what worked and improve what didn’t, driving continuous improvement in future projects.
Click on the following video to find out more about our high-level Contract Management service